terms & condition

Please read all these terms and conditions.

As we can accept your order and make a legally enforceable agreement without further reference to you, you must read these terms and conditions to make sure that they contain all that you want and nothing that you are not happy with. If you are not sure about anything, just phone us on 01527 877129.


  1. These Terms and Conditions will apply to the purchase of the services and goods by you (the Customer or you).
  2. We are We Spray Anything Ltd a company registered in England and Wales under number 07647050 whose registered office is at Unit 23 Silver Birches Business Park, Aston Road, Bromsgrove, Worcestershire, B60 3EU with email address info@wesprayanything.com; telephone number (01527 877129); (the Supplier or us or we).
  3. These are the terms on which we sell all Services to you. By ordering any of the Services, you agree to be bound by these Terms and Conditions.


  1. Consumer means an individual acting for purposes which are wholly or mainly outside his or her trade, business, craft or profession;
  2. Contract means the legally-binding agreement between you and us for the supply of the Services;
  3. Delivery Location means the Supplier’s premises or other location where the Services are to be supplied, as set out in the Order;
  4. Goods means any goods that we supply to you with the Services, of the number and description as set out in the Order;
  5. Order means the Customer’s order for the Services from the Supplier as set out in the Customer’s order or in the Customer’s written acceptance of the Supplier’s quotation;
  6. Services means the services, including any Goods, of the number and description set out in the Order.


  1. The description of the Services and any Goods is as set out in our website, catalogues, brochures or other form of advertisement. Any description is for illustrative purposes only and there may be small discrepancies in size or colour of any Goods supplied.
  2. In the case of Services and any Goods made to your special requirements, it is your responsibility to ensure that any information or specification you provide is accurate.
  3. All Services are subject to availability.
  4. We can make changes to the Services which are necessary to comply with any applicable law or safety requirement. We will notify you of these changes.

Customer responsibilities

  1. You must co-operate with us in all matters relating to the Services, provide us and our authorised employees and representatives with access to any premises under your control as required, provide us with all information required to perform the Services and obtain any necessary licences and consents (unless otherwise agreed).
  2. Failure to comply with the above is a Customer default which entitles us to suspend performance of the Services until you remedy it or if you fail to remedy it following our request, we can terminate the Contract with immediate effect on written notice to you.

Basis of Sale

  1. The description of the Services and any Goods in our website, catalogues, brochures or other form of advertisement does not constitute a contractual offer to sell the Services or Goods.
  2. When an Order has been made, we can reject it for any reason, although we will try to tell you the reason without delay.
  3. A Contract will be formed for the Services ordered, only upon the Supplier sending an email to the Customer saying that the Order has been accepted or, if earlier, the Supplier’s delivery of the Services to the Customer.
  4. Any quotation or estimate of Fees (as defined below) is valid for a maximum period of 7 days from its date, unless we expressly withdraw it at an earlier time.
  5. No variation of the Contract, whether about description of the Services, Fees or otherwise, can be made after it has been entered into unless the variation is agreed by the Customer and the Supplier in writing.
  6. We intend that these Terms and Conditions apply only to a Contract entered into by you as a Consumer where we, the Supplier and you the Customer, enter the Contract at any of the Supplier’s business premises, and where the Contract is not a contract (i) for which an offer was made by the Customer in the Supplier’s and the Customer’s simultaneous physical presence away from those premises, or (ii) made immediately after the Customer was personally and individually addressed in the Supplier’s and the Customer’s simultaneous physical presence away from those premises. If this is not the case, you must tell us, so that we can provide you with a different contract with terms which are more appropriate to you and which might, in some way, be better for you, eg by giving cancellation rights pursuant to consumer protection law. Business premises means immovable retail premises where we carry on business on a permanent basis or, in the case of movable retail premises, on a usual basis.

Fees and Payment

  1. The fees (Fees) for the Services, the price of any Goods (if not included in the Fees) and any additional delivery or other charges is that set out in our price list current at the date of the Order or such other price as we may agree in writing. Prices for Services may be calculated on a fixed fee or on a standard rate basis.
  2. Fees and charges include VAT at the rate applicable at the time of the Order.
  3. Payment for Services must be made at least 1 day in advance of delivery. You must pay in cash or by submitting your credit or debit card details with your Order and we can take payment immediately or otherwise before delivery of the Services.


  1. We will deliver the Services, including any Goods, to the Delivery Location by the time or within the agreed period or, failing any agreement:
    1. in the case of Services, within a reasonable time; and
    2. in the case of Goods, without undue delay and, in any event, not more than 30 calender days from the day on which the Contract is entered into.
  2. In any case, regardless of events beyond our control, if we do not deliver the Services on time, you can require us to reduce the Fees or charges by an appropriate amount (including the right to receive a refund for anything already paid above the reduced amount). The amount of the reduction can, where appropriate, be up to the full amount of the Fees or charges.
  3. In any case, regardless of events beyond our control, if we do not deliver the Goods on time, you can (in addition to any other remedies) treat the Contract at an end if:
    1. we have refused to deliver the Goods, or if delivery on time is essential taking into account all the relevant circumstances at the time the Contract was made, or you said to us before the Contract was made that delivery on time was essential; or
    2. after we have failed to deliver on time, you have specified a later period which is appropriate to the circumstances and we have not delivered within that period.
  4. If you treat the Contract at an end, we will (in addition to other remedies) promptly return all payments made under the Contract.
  5. If you were entitled to treat the Contract at an end, but do not do so, you are not prevented from cancelling the Order for any Goods or rejecting Goods that have been delivered and, if you do this, we will (in addition to other remedies) without delay return all payments made under the Contract for any such cancelled or rejected Goods. If the Goods have been delivered, you must return them or allow us to collect them from you and we will pay the costs of this.
  6. If any Goods form a commercial unit (a unit is a commercial unit if division of the unit would materially impair the value of the goods or the character of the unit) you cannot cancel or reject the Order for some of those Goods without also cancelling or rejecting the Order for the rest of them.
  7. We do not generally deliver to addresses outside England and Wales, Scotland, Northern Ireland, the Isle of Man and Channels Islands. If, however, we accept an Order for delivery outside that area, you may need to pay import duties or other taxes, as we will not pay them.
  8. You agree we may deliver the Goods in instalments if we suffer a shortage of stock or other genuine and fair reason, subject to the above provisions and provided you are not liable for extra charges.
  9. If you or your nominee fail, through no fault of ours, to take delivery of the Services at the Delivery Location, we may charge the reasonable costs of storing and redelivering them.
  10. The Goods will become your responsibility from the completion of delivery or Customer collection. You must, if reasonably practicable, examine the Goods before accepting them.

Risk and Title

  1. Risk of damage to, or loss of, any Goods will pass to you when the Goods are delivered to you.
  2. You do not own the Goods until we have received payment in full. If full payment is overdue or a step occurs towards your bankruptcy, we can choose, by notice to cancel any delivery and end any right to use the Goods still owned by you, in which case you must return them or allow us to collect them.


  1. You can withdraw the Order by telling us before the Contract is made, if you simply wish to change your mind and without giving us a reason, and without incurring any liability.


  1. We have a legal duty to supply the Goods in conformity with the Contract, and will not have conformed if it does not meet the following obligation.
  2. Upon delivery, the Goods will:
    1. be of satisfactory quality;
    2. be reasonably fit for any particular purpose for which you buy the Goods which, before the Contract is made, you made known to us (unless you do not actually rely, or it is unreasonable for you to rely, on our skill and judgment) and be fit for any purpose held out by us or set out in the Contract; and
    3. conform to their description.
  3. It is not a failure to conform if the failure has its origin in your materials.
  4. We will supply the Services with reasonable skill and care.
  5. In relation to the Services, anything we say or write to you, or anything someone else says or writes to you on our behalf, about us or about the Services, is a term of the Contract (which we must comply with) if you take it into account when deciding to enter this Contract, or when making any decision about the Services after entering into this Contract. Anything you take into account is subject to anything that qualified it and was said or written to you by us or on behalf of us on the same occasion, and any change to it that has been expressly agreed between us (before entering this Contract or later).

Duration, termination and suspension

  1. The Contract continues as long as it takes us to perform the Services.
  2. Either you or we may terminate the Contract or suspend the Services at any time by a written notice of termination or suspension to the other if that other:
    1. commits a serious breach, or series of breaches resulting in a serious breach, of the Contract and the breach either cannot be fixed or is not fixed within 30 days of the written notice; or
    2. is subject to any step towards its bankruptcy or liquidation.
  3. On termination of the Contract for any reason, any of our respective remaining rights and liabilities will not be affected.

Successors and our sub-contractors

  1. Either party can transfer the benefit of this Contract to someone else, and will remain liable to the other for its obligations under the Contract. The Supplier will be liable for the acts of any sub-contractors who it chooses to help perform its duties.

Circumstances beyond the control of either party

  1. In the event of any failure by a party because of something beyond its reasonable control:
    1. the party will advise the other party as soon as reasonably practicable; and
    2. the party’s obligations will be suspended so far as is reasonable, provided that that party will act reasonably, and the party will not be liable for any failure which it could not reasonably avoid, but this will not affect the Customer’s above rights relating to delivery.

Excluding liability

  1. We do not exclude liability for: (i) any fraudulent act or omission; or (ii) death or personal injury caused by negligence or breach of the Supplier’s other legal obligations. Subject to this, we are not liable for (i) loss which was not reasonably foreseeable to both parties at the time when the Contract was made, or (ii) loss (eg loss of profit) to your business, trade, craft or profession which would not be suffered by a Consumer – because we believe you are not buying the Services and Goods wholly or mainly for your business, trade, craft or profession.

Governing law, jurisdiction and complaints

  1. The Contract (including any non-contractual matters) is governed by the law of England and Wales.
  2. Disputes can be submitted to the jurisdiction of the courts of England and Wales or, where the Customer lives in Scotland or Northern Ireland, in the courts of respectively Scotland or Northern Ireland.
  3. We try to avoid any dispute, so we deal with complaints as follows: If for any reason, the customer is not satisfied, all issues must be raised within 5 days following receipt.

Privacy policy

Keeping your data secure and maintaining your privacy is a significant responsibility and one that we take very seriously. We’ve written this policy to help you understand “what” personal information we collect, “how” we process it, “where” it is stored and how you can access or request deletion of your personal data.


By using this site (or any of its sub-domains) or/and our services, you agree that it’s okay for us to process your information and personal data in accordance with the terms of this Privacy Policy. If you disagree with any of the terms in this policy, or wish to be no longer bound by these term, we kindly ask that you cease from entering information into the We Spray Anything Ltd website and cancel any temporary or rolling subscriptions and or contract.


Contact us at if you have any questions or problems regarding the use of your Personal Data and we will gladly assist you.

Table Of Contents

-Definitions used in this Policy

-Data protection principles we follow

-What rights do you have regarding your Personal Data

-What Personal Data we gather about you

-How we use your Personal Data

-Who else has access to your Personal Data

-How we secure your data

-Information about cookies

-Contact information




Personal Data – any information relating to an identified or identifiable natural person.
Processing – any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
Data subject – a natural person whose Personal Data is being Processed.
Child – a natural person under 16 years of age.
We/us (either capitalized or not) –

Data Protection Principles

We promise to follow the following data protection principles:


-Processing is lawful, fair, transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you information regarding Processing upon request.

-Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.

-Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.

-Processing is limited with a time period. We will not store your personal data for longer than needed.

-We will do our best to ensure the accuracy of data.

-We will do our best to ensure the integrity and confidentiality of data.

Data Subject’s Rights

The Data Subject has the following rights:


-Right to information – meaning you have to right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained and why and by whom it is processed.

-Right to access – meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered.

-Right to rectification – meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.

-Right to erasure – meaning in certain circumstances you can request for your Personal Data to be erased from our records.

-Right to restrict processing – meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.

-Right to object to processing – meaning in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing.

-Right to object to automated Processing – meaning you have the right to object to automated Processing, including profiling; and not to be subject to a decision based solely on automated Processing. This right you -can exercise whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you.

-Right to data portability – you have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.

-Right to lodge a complaint – in the event that we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled please contact us.

-Right for the help of supervisory authority – meaning you have the right for the help of a supervisory authority and the right for other legal remedies such as claiming damages.

-Right to withdraw consent – you have the right withdraw any given consent for Processing of your Personal Data.

Data We Gather

– Information you have provided us with


This includes the Personal Data you provide, or somebody else provides on your behalf when completing any of the following activities:


-Registering a new account on saintloupe.com or any of its sub-domains

-Submitting information or uploading data within a saintloupe.com or any of its sub-domains account

-Subscribing to a mailing list

-Ordering a standalone product or service or a rolling contract/subscription

-Initiating a support request or submitting information on our “contact us” form.

-Completing a product referral form

-Completing an online survey or questionnaire


-The information may include the following types of direct or indirect Personal Data:


-Your name

-Your contact information (e.g. phone, email, address etc)

-Employee details

-Personal Data contained within receipts and invoices

-Personal Data contained within uploaded files

-Personal Data contained within bank account transactions or other merchant service transactions


This might be your e-mail address, name, billing address, home address etc – mainly information that is necessary for delivering you a product/service or to enhance your customer experience with us. We save the information you provide us with in order for you to comment or perform other activities on the website. This information includes, for example, your name and e-mail address.


– Information we collect about you


We also collect information about how you use your account, this helps us to deliver a more customised user experience, identify trends and improve security. Some of this data may be “Personal Data”, in cases where it can be used to identify a person. Here is the information we collect and how it is used:


-Login dates and IP addresses – This allows us to understand how you are using WeSprayAnything Ltd and identify unusual access patterns.

-Account usages statistics – This includes things like how much time you spend on the website and which features you use. This helps us to optimise your user experience and make you aware of specific features that may be of interest to you.

-Website traffic – This includes general information on how you found our website, which referring site you arrived from (e.g. Google, Facebook etc), and what device or browser you are using. This helps us to improve our marketing strategies and tailor our website for different devices.

-Order history – This information includes a record of any orders you place. This helps us to fulfill our obligations to you and provide accurate financial records when requested.

-Email opens and bounces – We track when the emails we send are opened or bounced. This allows us to optimise our mailing list by delisting addresses that are inactive or unresponsive.


– Information from our partners

We gather information from our trusted partners with confirmation that they have legal grounds to share that information with us. This is either information you have provided them directly with or that they have gathered about you on other legal grounds. See the list of our partners here.


– Publicly available information

We might gather information about you that is publicly available.

How We Use Your Personal Data

We Spray Anything ltd uses your Personal Data in order to:


-provide our service to you. This includes for example registering your account; providing you with other products and services that you have requested; providing you with promotional items at your request and communicating with you in relation to those products and services; communicating and interacting with you; and notifying you of changes to any services.

-enhance your customer experience;

-fulfil an obligation under law or contract;


We use your Personal Data and Financial Data on legitimate grounds and/or with your Consent.


On the grounds of entering into a contract or fulfilling contractual obligations, we Process your Personal Data for the following purposes:


-to identify you;

-to provide you a service or to send/offer you a product;

-to communicate either for sales or invoicing;


On the ground of legitimate interest, we Process your Personal Data for the following purposes:


-to send you personalised offers* (from us and/or our carefully selected partners);

-to administer and analyse our client base (purchasing behaviour and history) in order to improve the quality, variety, and availability of products/ servicesoffered/provided;

-to conduct questionnaires concerning client satisfaction;

-to monitor trends. We collect anonymised data about how people use the WeSprayAnything Ltd website or service. This includes collecting information on the number of visitors, what pages or features are accessed, which country visitors are connecting to the website from, browser types, display size and average viewing times. We may occasionally share this anonymised data with our community, although we will never include specific Personal Data here or any information that would identify you or your business.


As long as you have not informed us otherwise, we consider offering you products/services that are similar or same to your purchasing history/browsing behaviour to be our legitimate interest.


With your consent we Process your Personal Data for the following purposes:


-to send you newsletters and campaign offers (from us and/or our carefully selected partners);

-for other purposes we have asked your consent for;

-You may choose to share your Personal Data and Financial Data with a third-party company or professional you engage on the WeSprayAnything Ltd website or during any of our services and meetings.

-You may also elect to use a third-party Marketplace Application to provide additional functionality for your service and/or contract.

-Your data will only be shared with your explicit consent, although we do ask that you carryout appropriate due diligence before granting any third-party access to your account.


We Process your Personal Data in order to fulfil obligation rising from law and/or use your Personal Data for options provided by law. We reserve the right to anonymise Personal Data gathered and to use any such data. We will use data outside the scope of this Policy only when it is anonymised. We save your billing information and other information gathered about you for as long as needed for accounting purposes or other obligations deriving from law.


We might process your Personal Data for additional purposes that are not mentioned here, but are compatible with the original purpose for which the data was gathered. To do this, we will ensure that:


-the link between purposes, context and nature of Personal Data is suitable for further Processing;

-the further Processing would not harm your interests and there would be appropriate safeguard for Processing.

-We will inform you of any further Processing and purposes.


Who Else Can Access Your Personal Data

We do not share your Personal Data with strangers. Personal Data about you is in some cases provided to our trusted partners in order to either make providing the service to you possible or to enhance your customer experience. We only work with Processing partners who are able to ensure adequate level of protection to your Personal Data. We disclose your Personal Data to third parties or public officials when we are legally obliged to do so. We might disclose your Personal Data to third parties if you have consented to it or if there are other legal grounds for it. We share your data with:


Third-party web services


In some cases it will be necessary to share Financial Data or Personal Data with a third-party web service you have authorised to work with your WeSprayAnything Ltd account, service and/or contract. This may be something like passing invoice information to a third-party payment processor like PayPal or Worldpay. It may also include the export of your data to a document storage service like Dropbox or a project management service like Airtable.


In these cases data will be shared only on the basis that you have provided explicit consent and that you have completed the necessary authorisation for us to pass data to each of these web services. When we work with a third-party web service in this way, we always make sure that your data is only sent over a secure encrypted connection.


Our outsourcing partners:


In order to provide a robust and reliable service, we depend on a number of service providers to carry out key operations within our business. This includes things like document storage, payment processing, email processing, marketing assistance, social media management and website security.


Whenever we entrust your data with an outsourcing partner, we always carry out thorough due diligence and ongoing monitoring to ensure that appropriate privacy controls are in place and maintained at all times.


The data we collect from you may be transferred to, or stored at a destination outside of the European Economic Area (EEA). We may also hire staff or outsourcing partners who process your data outside of the EEA. In such cases we will share only the minimum data required and ensure sufficient privacy controls are implemented to protect your privacy in accordance with this Privacy Policy.


Sale of business assets:


We reserve the right to share Personal Data with a prospective buyer of business assets. This would be subject to the terms of a Non Disclosure Agreement.

How We Spray Anything ltd Secures Your Data


We do our best to keep your Personal Data safe.  We use safe protocols for communication and transferring data (such as HTTPS). We use anonymising and pseudonymising where suitable. We monitor our systems for possible vulnerabilities and attacks. We protect our systems with security and antivirus softwares.


Even though we try our best we can not guarantee the security of information. However, we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.


If you have an account with us, note that you have to keep your username and password secret and take all reasonable steps to protect your account from unauthorised access.



We do not intend to collect or knowingly collect information from children. We do not target children with our services.

Cookies And Other Technologies We Use

We use cookies and/or similar technologies to analyse customer behaviour, administer the website, track users’ movements, and to collect information about users. This is done in order to personalise and enhance your experience with us.


A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.


We use cookies for the following purposes:


-Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.

-Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in comment forms so you don’t have to re-enter this information next time when commenting.

-Analytics cookies – these cookies are used to track the use and performance of our website and services

-Advertising cookies – these cookies are used to deliver advertisements that are relevant to you and to your interests. In addition, they are used to limit the number of times you see an advertisement. They are usually placed to the website by advertising networks with the website operator’s permission. These cookies remember that you have visited a website and this information is shared with other organisations such as advertisers. Often targeting or advertising cookies will be linked to site functionality provided by the other organisation.


You can remove cookies stored in your computer via your browser settings. Alternatively, you can control some 3rd party cookies by using a privacy enhancement platform such as optout.aboutads.info or youronlinechoices.com. For more information about cookies, visit allaboutcookies.org.


We use Google Analytics to measure traffic on our website. Google has their own Privacy Policy which you can review here. If you’d like to opt out of tracking by Google Analytics, visit the Google Analytics opt-out page.

Contact Information

We Spray Anything Ltd Data Protection Officer
Paul Harris DPO – paul@wesprayanything.com

USER Privacy Tools

Supervisory Authority

Changes To This Privacy Policy

We reserve the right to make change to this Privacy Policy.
Last modification was made 26/04/2018.

Environmental policy

Last Reviewed : 27-08-2018
Next Review : 27-08-2019

Mission statement

WeSprayAnything Ltd recognises that it has a responsibility to the environment beyond legal and regulatory requirements. We are committed to reducing our environmental impact and continually improving our environmental performance as an integral part of our business strategy and operating methods, with regular review points. We will encourage customers, suppliers and other stakeholders to do the same.


Paul Harris is responsible for ensuring that the environmental policy is implemented. However, all employees have a responsibility in their area to ensure that the aims and objectives of the policy are met.

Policy aims

We endeavour to:

– Comply with and exceed all relevant regulatory requirements.
– Continually improve and monitor environmental performance.
– Continually improve and reduce environmental impacts.
– Incorporate environmental factors into business decisions.
– Increase employee awareness and training.


– We will minimise the use of paper in the office.
– We will reduce packaging as much as possible.
– We will seek to buy recycled and recyclable paper products.
– We will reuse and recycle all paper where possible.

Energy and water

– We will seek to reduce the amount of energy used as much as possible.
– Lights and electrical equipment will be switched off when not in use.
– Heating will be adjusted with energy consumption in mind.
– The energy consumption and efficiency of new products will be taken into account when purchasing.

Office supplies

– We will evaluate if the need can be met in another way.
– We will evaluate if renting/sharing is an option before purchasing equipment.
– We will evaluate the environmental impact of any new products we intend to purchase.
– We will favour more environmentally friendly and efficient products wherever
– We will reuse and recycle everything we are able to.


– We will reduce the need to travel, restricting to necessity trips only.
– We will promote the use of travel alternatives such as e-mail or video/phone
– We will make additional efforts to accommodate the needs of those using public
transport or bicycles.
– We will favour ‘green’ vehicles and maintain them rigorously to ensure ongoing

Maintenance and cleaning

– Cleaning materials used will be as environmentally friendly as possible.
– Materials used in office refurbishment will be as environmentally friendly as
– We will only use licensed and appropriate organisations to dispose of waste.

Monitoring and improvement

– We will comply with and exceed all relevant regulatory requirements.
– We will continually improve and monitor environmental performance.
– We will continually improve and reduce environmental impacts.
– We will incorporate environmental factors into business decisions.
– We will increase employee awareness through training.
– We will review this policy and any related business issues at our monthly
management meetings.


– We will involve staff in the implementation of this policy, for greater commitment
and improved performance.
– We will update this policy at least once annually in consultation with staff and other
stakeholders where necessary,
– We will provide staff with relevant environmental training.
– We will work with suppliers, contractors and sub-contractors to improve their
environmental performance.
– We will use local labour and materials where available to reduce CO2 and help the

Signed – Paul Harris

Position – Managing Director

Date – 27/08/2018

health and safety policy

General Statement of Policy, Duties & Responsibilities

1.1  Policy Statement

We Spray Anything Ltd recognises and accepts its health and safety duties for providing a safe and healthy working environment (as far as is reasonably practicable) for all its workers (paid or volunteer) and other visitors to its premises under the Health and Safety at Work Act 1974, the Fire Precautions (Workplace) Regulations 1997, the Management of Health and Safety at Work Regulations 1999, other relevant legislation and common law duties of care. Throughout this Statement, terms such as “staff”, “workers”, “employees”, include both paid and volunteer workers. It is the policy of the company to promote the health and safety of the committee members, volunteers, staff and of all visitors to the Organisation’s premises (“the Premises”) and to that intent to:


  • Take all reasonably practicable steps to safeguard the health, safety and welfare of all personnel on the premises;
  • Provide adequate working conditions with proper facilities to safeguard the health and safety of personnel and to ensure that any work which is undertaken produces no unnecessary risk to health or safety;
  • Encourage persons on the premises to co-operate with the Organisation in all safety matter, in the identification of hazards which may exist and in the reporting of any condition which may appear dangerous or unsatisfactory;
  • Ensure the provision and maintenance of plant, equipment and systems of work that are safe;
  • Maintain safe arrangements for the use, handling, storage and transport of articles and substances;
  • Provide sufficient information, instruction, training and supervision to enable everyone to avoid hazards and contribute to their own safety and health;
  • Provide specific information, instruction, training and supervision to personnel who have particular health and safety responsibilities (eg a person appointed as a Health and Safety Officer or Representative);
  • Make, as reasonably practicable, safe arrangements for protection against any risk to health and safety of the general public or other persons that may arise.
  • Make suitable and sufficient assessment of the risks to the health and safety of employees and of persons not in the employment of the company arising out of or in connection with the companies activities.
  • Make specific assessment of risks in respect of new or expectant mothers and young people under the age of eighteen;
  • Provide information to other employers of any risks to which those employer’s workers on the premises may be exposed.


This policy statement and/or the procedures for its implementation ma y be altered at any time by WeSprayAnything Ltd. The statement and the procedures are to be reviewed in the summer of each year a report on the review, with any other proposals for amendment to the statement of procedures.


1.2 Statutory Duty of the Group/ Organisation

The Organisation will comply with its duty to ensure, as far as is reasonably practicable, the health, safety and welfare at work of its workers and of visitors to its premises and, in general, to:


  • Make workplaces safe and without risks to health;
  • Ensure plant and machinery are safe and that safe systems of work are set and followed;
  • Ensure articles and substances are moved, stored and used safely;
  • Give volunteers/ workers the information, instruction, training and supervision necessary for their health and safety.


In particular, the Organisation will:

  • Assess the risks to health and safety of its volunteers/workers;
  • Make arrangements for implementing the health and safety measures identified as necessary by this assessment;
  • Record the significant findings of the risk assessment and the arrangements for health and safety measures;
  • Draw up a health and safety policy statement; including the health and safety organisation and arrangements in force, and bring it to the attention of its workers;
  • Appoint someone competent to assist with health and safety responsibilities;
  • Set up emergency procedures;
  • Provide adequate First Aid facilities;
  • Make sure that the workplace satisfies health, safety and welfare requirements, eg for ventilation, temperature, lighting and for sanitary, washing and rest facilities;
  • Make sure that work equipment is suitable for its intended use as far as health and safety is concerned, and that it is properly maintained and used;
  • Prevent or adequately control exposure to substances that may damage health;
  • Take precautions against danger form flammable or explosive hazards, electrical equipment, noise or radiation;
  • Avoid hazardous manual handling operations and, where they cannot be avoided, reduce the risk of injury;
  • Provide health surveillance as appropriate;
  • Provide free any protective clothing or equipment, where risks are not adequately controlled by other means;
  • Ensure that appropriate safety signs are provided and maintained;
  • Report certain injuries, diseases and dangerous occurrences to the appropriate health and safety enforcing authority.


1.3  Statutory Duty of the Groups/ Organisation’s Workers

Employees also have legal duties, and the Organisation confidently requests non-employed (voluntary) workers also to observe these. They include the following:


  • To take reasonable care for their own health and safety, and that of other persons who may be affected by what they do or do not do;
  • To co-operate with the Group/Organisation on health and safety;
  • To use work items provided by the Group/Organisation correctly, including personal protective equipment, in accordance with training or instructions;
  • Not to interfere with or misuse anything provided for health, safety and welfare purposes;
  • To report at the earliest opportunity injuries, accidents or dangerous occurrences at work, including those involving the public and participants in activities organised by the Group/Organisation;
  • Health and Safety law applies not only to employees in the workplace, it also applies to organisations and people who occupy or use community buildings to which members of the public have access.


1.4  Policy for Visitors and Contractors


On arrival all visitors should be directed to the duty representative of the Management of the building. This person is to take responsibility for the visitor(s) and assist in their evacuation from the building during an emergency or arrange help in the event of an accident. On arrival, all visitors, including contractors and/or their workers, must sign a record of the date and time of their arrival and, before leaving, should further record their time of departure.
Contractors working in the building should report any concerns relating to their own safety or suspected unsafe working practices to the Duty representative of the Company who will investigate and report to the Organisation.



Organisation of Health and Safety

2.1  Health and Safety Sub-committee


We Spray Anything ltd management will appoint a Health and Safety representation both of themselves and of staff (both paid and volunteer):

  • To have a broad overview of Health and Safety matters;
  • To keep the Organisation’s Health and Safety policy and procedures under review;
  • To conduct safety tours of the premises;
  • To ensure that risk assessments are carried out, including assessments regarding substances hazardous to health (COSSH Regulations);
  • To take such action as may be required to ensure that the Organisation’s responsibilities for Health and Safety are fulfilled;
  • To report to the Management Committee on their performance of these responsibilities.


Contractors working in the building should report any concerns relating to their own safety or suspected unsafe working practices to the Dut representative of the Company who will investigate and report to the Organisation.


Safety Tours

The Health and Safety person shall carry out 6- monthly tours and inspections of the premises and make a report. All necessary actions as a result of the tour shall, where reasonable and practicable, be implemented. The tour shall include inspection of the Accident File.


2.2 Health and Safety Rules

All workers must exercise ordinary care to avoid accidents in their activities at work and comply with the following general rules and with any further rules which the Organisation may publish from time to time.


Accident Forms and Book

The book must be kept in a locked drawer once completed.

Any injury suffered by a worker or visitor in the course of employment or otherwise on the Groups/Organisation’s premises, however slight, must be recorded, together with such other particulars as are required by statutory regulations, on an accident form maintained by the Organisation.


Fire Precautions

All personnel must familiarise themselves with fire escape routes and procedures and follow the directions of the Group/Organisation in relation to fire.


Equipment and Appliances

No equipment or appliance may be used other than as provided by or specifically authorised by or on behalf of the Organisation and any directions for the use of such must be followed precisely.


Safety Clearways

Corridors and doorways must be kept free of obstructions and properly lit.



Defective equipment, furniture and structures must be reported as such without delay.


Hygiene and Waste Disposal

Facilities for the disposal of waste materials must be kept in a clean and hygienic condition. Waste must be disposed of in an appropriate manner and in accordance with any special instructions relating to the material concerned.


Food Hygiene

When handling or preparing food there are specific hygiene requirements:

  • Regularly wash hands before and during food preparation and especially after using the lavatory;
  • Tell your supervisor or representative of the Committee of any skin, nose, throat, or bowel problem;
  • Ensure cuts or sores are covered with correct waterproof dressings;
  • Keep yourself clean and wear clean clothing;
  • Remember that smoking in a food room is illegal;
  • Never cough or sneeze over food;
  • Clean as you go. Keep all equipment and surfaces clean;
  • Prepare raw and cooked food in separate areas. Keep perishable food covered and either refrigerated (less than 8”C) or piping hot (above 63”C);
  • Ensure waste food is disposed of properly. Keep the lid on rubbish bin and wash your hands after putting waste in it;
  • Avoid handling food as far as possible;Tell your supervisor or representative of the Committee of any defects or concerns regarding the facilities –eg uncleanness, refrigeration malfunction, cracked food preparation surfaces.


Display Screen Equipment

The Organisation recognises its responsibility to ensure the well-being of workers who habitually use display screen equipment for a significant part of their normal work. Volunteers/Workers are advised to ensure that they take a five minute break from the display screen equipment at least once an hour and are advised that, if they experience vision defects or other discomfort that they believe may be wholly or in part a consequence of their use of such equipment, they have the right to an eye-test at the Organisation’s expense. Alcohol, Drugs and Tobacco Smoking within the premises and the use of Drugs (except under medical supervision) on the premises are prohibited at all times. The use of intoxicants (alcohol) is prohibited during working hours, and no employee/volunteer may undertake his/her duties if under the influence of alcohol or drugs (except under medical supervision)

Arrangement and Procedures

The Health and Safety Officer, nominated by the Management Committee, is responsible for ensuring that the safety policy is carried out and that responsibilities for safety, health and welfare are properly assigned and accepted at all levels. His/her details and contact number will be displayed ……………………………


3.1 First Aid and Accident Reporting

3.2 Fire Drills and Evacuation Procedures

3.1.1 First Aid

  • The current First Aider(s) for the premises is/are displayed(on the Notice Board in the Reception Area).
  • First Aid Boxes are provided in the following location(s):
  • i) Reception (example)
  • ii)Kitchen (example)


3.1.2 Accidents

  • In the event of an injury or illness, call for a member of staff or ring for an ambulance directly. To call an ambulance–dial 999 and ask for “ambulance”;
  • All accidents must be reported to the Health and Safety Officer or another member of staff on duty immediately or as soon as practicable;
  • All accidents must be entered on an accident form, available from the reception desk. The procedures for “notifiable” accidents as shown in Appendix A below must be followed;
  • The Health and Safety Officer will investigate incidents and accidents, writing a detailed report for the Organisation’s Management Committee to consider the actions necessary to prevent recurrence.


3.3 Fire Drills and Evacuation Procedures
3.2.1 Fire Drills

  • All workers and volunteers must know the fire procedures, position of fire appliances and escape routes.
  • The fire alarm points, fire exits and emergency lighting system will be tested by The Fire Officer/Health and Safety Officer during the first week of each month and entered in the log book provided.
  • The Fire Officer will arrange for Fire Drills and Fire Prevention Checks (see Appendix C below) to be carried out at least once every three months and entered in the log book. In addition, these Drills will be carried out at different times and on different days, so that all users/hirers know the procedures.
  • The last person securing the premises will ensure Fire Prevention Close Down Checks are made of all parts of the premises at the end of a session (See Appendix C).


3.2.2 in the event of Fire

Persons discovering a fire should sound the nearest alarm;

The first duty of all workers is to evacuate all people from the building by the nearest exit immediately the fire is discovered;

All persons must evacuate the building and, where possible without personal risk, leave all doors and windows closed;

The assembly point for the building is at the …………………………………

No-one should leave the assembly point without the permission of a member of staff;

If any fire occurs, however minor, the Fire Brigade must be called immediately by dialling 999 and asking for “Fire”;

When the Fire Brigade arrives advise whether all persons are accounted for and location of fire.


3.2.3 Bomb Warnings

  • If you receive a warning try to find out from the caller:
  • i)The approximate location of the bomb and likely time of detonation;
  • ii)Whether the police and fire brigade have been notified;
  • Notify the Police immediately on 999;
  • DO NOT SOUND THE FIRE ALARM but evacuate the building taking into consideration any information form the bomb warning;
  • Assemble in the ………………………… unless the bomb warning implies otherwise.


3.2.4 Theatre –and Public Entertainment –Licensed Events

In addition to the general conditions of the licence(s):

  • Hirers/users must be aware of the Health and Safety Policy;
  • Emergency lights in the areas used must be kept illuminated;
  • Advise the representative of the Management Committee of any defects or concerns regarding the facilities, eg uncleanness, refrigeration operation, cracked food preparation surfaces.


3.2.5 Cleaning Materials, General Machinery and High Risk Areas

  • All portable machinery must be switched off and unplugged when not in use;
  • Wandering cables are a hazard; use with caution and safety in mind;
  • Slippery floors and dangerous; use warning signs;
  • Use protective clothing and equipment provided and as instructed on machinery/equipment/material. It is the duty of a worker to report any loss of or defect in protective clothing or equipment.


3.2.6 General

  • All thoroughfares, exits and gates must be left clear at all times;Corridors and fire exits must not be blocked by furniture or equipment;
  • Vehicles must not be parked near to the building so as to cause any obstruction or hazard;
  • Hazards or suspected hazards or other health and safety matters should be reported to the Health and Safety Officer or the staff member on duty immediately or as soon as practicable, so that action can be taken. If the hazard is of a serious nature, immediate action must be taken to protect or clear the area to prevent injury to staff or other users.




1.  Accidents

All accidents which occur during work for the Group/Organisation and/or for the User/Hirer, or on premises under the control of the Group/Organisation must be recorded.


2. Accidents to Workers or Contractor’s Staffa)

For ALL Accidents


Complete Accident Form and give to Health & Safety Officer

b)For accidents reportable to the Health & Safety Executive (for contractors see c))

If accident results in incapacity for work for more than 3 calendar days then complete the online form F2508 with copies tothe Chair of the Management Committee.

If accident results in fatality, fracture, amputation or other specified injury (see section 4, below) then immediately notify:

Health & Safety Executive on HSE’s Infoline Tel: 0845 345 0055 And the Chair of the Management Committee

Follow up within seven days with completed online form F2508 with copies to the Chair of the Management Committee

c)If a reportable accident involves a contractor’s employee and the premises are under the control of someone other than the contractor then the person in control of the premises is responsible for reporting the accident.

If a contractor’s employee is at work on premises under the control of the contractor then it is the contractor or someone acting on his/her behalf who is responsible for reporting the accident.


3. Accidents to Members of the Public

  1. For ALL Accidents

Complete Accident Form and give to Health & Safety Officer

  1. For accidents reportable to the Health & Safety Executive


If an accident results in fatality, fracture, amputation or other specified injury (see section 4 below) then immediately notify:

Health & Safety Executive, Incident Contact Centre, Caerphilly Business Park, Caerphilly, CF83 3GG And the Chair of the Management Committee

Some injuries may not be fully identified until the casualty has been to hospital. It is therefore essential that, if it is known that an individual has gone to hospital as a result of an accident, follow up action is carried out.


4. Definition of Specified Major Injuries or Conditions

  • Fracture of the skull, spine or pelvis; any bone in the arm or wrist, but not a bone in the hand; any bone in the leg or ankles, but not a bone in the foot.
  • Amputation of; a hand or foot, a finger, thumb or toe; any part thereof if the joint or bone is completely severed


Other specified injuries and conditions:

  • The loss of sight of an eye; a penetrating injury to the eye, or a chemical or hot metal burn to an eye
  • Injury (including burns) either requiring immediate medical treatment, or involving loss of consciousness, resulting (in either case) from electric shock from any electrical circuit or equipment, whether or not due to direct contact
  • Loss of consciousness resulting from lack of oxygen
  • Decompression sickness requiring medical treatment
  • Either acute illness requiring treatment, or loss of consciousness, resulting (in either case) from absorption of any substance by inhalation, ingestion or through the skin
  • Acute illness requiring medical treatment where there is reason to believe that this resulted from exposure to a pathogen or infected material
  • Any other injury which results in the person injured being admitted immediately into hospital for more than 24 hours



5. Dangerous Occurrences

In the event of any of the following:

  • Collapse/Overturning of machinery
  • Explosion/collapse of closed vessel/boiler
  • Electrical explosion/fire

Notify the following immediately:

Health & Safety Executive, Incident Contact Centre, Caerphilly Business Park, Caerphilly, CF83 3GGHSE’s Infoline Tel: 0845 345 0055email: hse.infoline@natbrit.com

And the Chair of the Management Committee


6.Occupational Diseases

  • Poisoning
  • Skim Diseases
  • Lung Diseases
  • Infections

On receipt of a written diagnosis from a Doctor, report the disease using online form F2508A to:hse.infoline@natbrit.com

And the Chair of the Management Committee

Full details of Dangerous Occurrences and Occupational Diseases can be found in HSE RIDDOR Booklets 11 and 17.






1. Assessment

The assessment must be a systematic review

  • What substances are present and in what form?
  • What harmful effects are possible?
  • Where and how are the substances actually used or handled?
  • What harmful effects are given off, etc.?
  • Who could be affected, to what extent and for how long?
  • Under what circumstances?oHow likely is it that exposure will happen?
  • What precautions need to be taken to comply with the COSHH Regulations?
  • What procedures need to be put in place to comply with the Control of Asbestos at Work Regulations 2002?


2. Prevention or Control

Employers have to ensure that the exposure of workers to hazardous substances is PREVENTED or, if this is not reasonably practicable ADEQUATELY CONTROLLED.

On the basis of the assessment, the employer has to decide which control measures are appropriate to the work situation in order to deal effectively with any hazardous substances that my present. This may mean PREVENTING exposure by

  • Removing the hazardous substance by changing the process
  • Substituting with a safe or safer substance, or using a safer form

Or, here this is not reasonably practicable, CONTROLLING exposure by

  • Totally enclosing the process
  • Using partial enclosure and extraction equipment
  • General ventilation
  • Using safe systems of work and handling procedures


It is for the employer to choose the method of controlling the exposure and to examine and test control measures, if required.

The Regulations limit the use of Personal Protective Equipment (e.g. dust masks, respirators, protective clothing) as the means of protection of those situations ONLY where other measures cannot adequately control exposure.

Employers must provide any of their workers and, so far is reasonably practicable, other persons on site who may be exposed to substances hazardous to health, with suitable and sufficient information, instruction and training to that they know the risks they run and the precautions they must take.

Employers must ensure that anyone who carries out any task in connection with their duties under COSHH has sufficient information, instruction and training to to the job properly.



1.  Has the Fire brigade been consulted on:

  • The number and width of escape routes so as to provide a ready means of escape from all parts of the premises?
  • Emergency lighting and its maintenance?oThe most suitable way of raising an alarm in the event of fire?
  • The contents of fire instruction notices?
  • The numbers and types of fire extinguishers or other fire-fighting appliances which should be provided?
  • Precautions to be taken with any activities involving the use of flammable liquids, naked flames or heating processes?
  • The desirability of battening or clipping seats together in sets of four where moveable seats are used for large audiences?
  • The maximum number of people who should be allowed on the premises at any one time?
  • Are seating and gangways in the hall/rooms so arranged as to allow free and easy access direct to fire exits?
  • Are exit doors always unlocked before the start of any session and kept unlocked until the last person leaves?
  • Are escape routes and exit doors clearly sign-posted and marked so that anyone not familiar with the building can quickly see the ways out?
  • Are escape routes and exit doors never allowed to become obstructed or hidden by chairs, stage props, curtains etc.?


2.Is Fire Equipment properly looked after?

  • Are fire extinguishers, hose reels and fire alarm systems (where provided) regularly maintained by specialist fire engineering firms?
  • Are staff/duty officers trained to use this equipment?
  • Is equipment kept in its proper position and always clearly visible and unobstructed?


3.Are thorough close-down checks made of all parts of the premises at the end of an evening or session?

  • No smouldering fires or cigarettes left burning?
  • Heater and cookers turned off?
  • Televisions and other electrical apparatus turned off and unplugged?
  • Lights off?
  • Internal doors closed?
  • Outside doors and windows closed and secured?


4. Are all reasonable steps taken to prevent fires?

  • Smoking not allowed in store rooms or backstage?
  • Substantial ashtrays provided in areas where smoking is permitted?
  • Heating appliances fitted with adequate and secure fire guards?
  • If portable heaters have to be used, are they securely fixed and kept away from combustible materials?
  • Precautions to ensure that convector type heaters are not covered with clothes and curtains?
  • Temporary extensions or additions to the electrical installation carried out and checked by a competent electrician?
  • Sufficient socket outlets provided to obviate the need for long trailing flexes?
  • Damaged leads replaced regularly?
  • Cooking operations supervised by a reliable person?
  • Scenery, decorations and costumes forstage performances treated to make them flame retardant?
  • All parts of the premises kept clear of waste and rubbish, particularly staircases, space under stairs, store rooms, attics and boiler rooms?





  • A Health and Safety inspection of the building should be undertaken at least every six months. One of these inspections may be undertaken at the same time as the annual building maintenance check.
  • Appointed members of the Management & should arrange to meet and carry out the inspection
  • This inspection group will need to agree how each question needs to be answered
  • When the form is complete and has been signed, matters noted as not satisfactory, together with any other concerns raised by the inspection, should be reported to the Management.
  • The inspection group should be authorised, where URGENT action is necessary, to make immediate reasonable response
  • The whole form should be made available to members of the Management Committee
  • The forms should be preserved in a file maintained for this purpose. As required action is taken, the responsible person should initial the form in the appropriate box.


2.Risk Assessment

  • Risk assessments relate to activities within the premises or grounds
  • Risk assessments NEED to be carried out in relation to every activity undertaken, whether by groups or individuals and including the work of paid staff AND volunteers
  • Special attention should be paid to the circumstances of workers under the age of eighteen and to expectant mothers, women who have given birth within the past six months or who are breastfeeding
    A risk assessment needs to be carried out whenever a new activity is envisaged

Assessments need to be repeated whenever circumstances change:

  • Changes in layout of equipment
  • Observing trends on the accident form
  • Changes in staff
  • Introduction of new procedures, processes or materials



1. Who is a Display Screen User?

The regulations are for the protections of workers (including self – employed workers and volunteers) who habitually use display screen equipment for a significant part of their normal work.

In some cases it will be clear that the use of Display Screen Equipment is more or less continuous on most days and the individual concerned should be regarded as users. Where use is less continuous, ‘user’ status would apply if most or all of the following criteria are met:

  • The individual depends on the use of display screen equipment to do the job,as alternative means are not readily available for achieving the same results.
  • The individual has no discretion as to the use or non-use of the display screen equipment
  • The individual needs significant training and/or particular skills in the use of display screen equipment to do the job
  • The individual uses display screen equipment in this way more or less daily
  • Fast transfer of information between the user and the screen is an important requirement of the job
    The performance requirements of the system demand high levels of attention and concentration by the user; for example where the consequences of error may be critical.


2. Workers’ Entitlement

2.1 Eye Test

Any worker covered by the Regulations is entitled to request an eye and eyesight test which will be paid for by the employer. Workers should inform the manager, who will provide them with the forms to take to an option of the worker’s choice.

  • A  worker may request a test if he/she:
  • Is already a user for a significant part of his/her work
  • Is about to start using display screen equipment for a significant part of his/her work
  • Is experiencing visual difficulties which may reasonably be considered to be related to display screen work
  • It is recommended by an option at the time of an eye examination that the worker should have eye tests at regular intervals


2.2 Spectacles

If as a result of the eye test a worker requires spectacles solely for use with display screen equipment, he/she is entitled to reimbursement of the cost of a basic pair. If the worker wishes to choose more costly spectacles (e.g. a more expensive frame), the employer is not obliged to pay the full cost of these. In this event the worker will only be reimbursed for the cost of basic spectacles.

If as a result of the tests spectacles are required for normal use, e.g. reading or distance vision, but which may also include display screen equipment use, under the Regulations the employer is not required to make reimbursement beyond the cost of the eyesight test and the report.


2.3 Who pays the Optician?

The worker pays the option and then obtains the reimbursement, attaching the receipt(s) and any report to the form DSE1, and gives these to his/her Manager who will arrange reimbursement.


We request that our Staff, Volunteers, Member and Visitors respect this Policy, a copy  of which will be available on demand.


Approved by We Spray anything Ltd

Signed……P R HARRIS………………………….

WeSprayAnything ltd